Home / Free tools / Meeting Room Hourly Rate Calculator
Free tool

Meeting Room Hourly Rate Calculator

Reviewed for 2026, updated September 8, 2026.

Estimates the hourly rate a coworking meeting room needs to break even and reach a target margin, based on its monthly cost and realistic booked and paid hours.

Your numbers

Results update as you type.

Your estimate

Booked hours per month...
Break-even hourly rate...
Hourly rate at target margin...
Monthly paid revenue at target rate...

Estimates only. Assumptions are listed below, and you can change every input.

Meeting rooms are the most expensive square footage in a coworking space, and they sit empty far more than people expect. Setting the hourly rate by copying a nearby competitor ignores your own costs, your opening hours and the fact that a large share of bookings are covered by member credits rather than paid at the door. The result is often a room that looks busy on the calendar but quietly loses money.

This calculator starts from the monthly cost you allocate to the room, works out how many hours actually get booked at your expected utilization, and then how many of those hours are paid at the hourly rate. From there it gives the break-even rate and the rate you would need to hit your target margin. The margin is applied to revenue, so a 30% target means 30 cents of every paid dollar is left after the room's allocated cost.

How to use this tool

  1. Add up the monthly cost you attribute to the room, including its share of rent, utilities, cleaning and equipment.
  2. Enter bookable hours per day, open days per month, and an honest utilization figure from your booking history.
  3. Set the share of booked hours that are actually paid and your target margin, then compare the suggested rate with what you charge today.

What the math assumes

  • The monthly cost you enter is fully attributed to this one room; the tool does not split shared costs between rooms for you.
  • Hours covered by member credits generate no direct revenue in this model, even though they add value to memberships.
  • Utilization is treated as constant across the month; seasonal swings and peak hour pricing are not modeled.
  • Target margin is a share of paid revenue, not a markup on cost, so a 30% margin divides the break-even rate by 0.7.
  • Taxes, card processing fees and discounts are not included; add them to the monthly cost if you want the rate to cover them.

Frequently asked questions

What utilization should I expect for a coworking meeting room?

Use your own booking data if you have it: export booked hours for the last three months and divide by bookable hours. If the room is new, run the calculator at a few conservative values and see which rates still work.

Why does the paid share matter so much?

If most bookings are covered by included credits, only a small fraction of booked hours bring in hourly revenue, so the rate on those hours has to carry the whole room. You can raise the paid share, price credits into memberships, or accept a lower margin.

How do I allocate rent to a single room?

A simple approach is to multiply your total monthly rent by the room's share of usable floor area, then add a similar share of utilities and cleaning plus the monthly cost of its furniture and AV.

Embed this calculator on your site

Free to embed. Please keep the attribution line under the frame; it links back to this page.

Link to this toolhttps://coworkdeskr.com/tools/meeting-room-hourly-rate/

Free for readers and publishers alike. If you cite the result in an article, a link to this page helps others find it.

More free tools from CoWorkDeskr

  • Hot Desk to Member Ratio Calculator: Estimates how many flex members your hot desks can comfortably carry and what your busiest day looks like, for coworking operators sizing a shared floor.
  • Booking Admin Time Saved Calculator: Estimates the staff hours and dollars a coworking space saves each month by moving desk and room bookings from manual handling to self-serve booking, and whether the software pays for itself.

Desks and rooms booked with ease

Coworking desk and meeting room booking.

Start free